Submittal log — track yours free
Every submittal tracked through the standard review lifecycle — with AI checks against your specs as an advisory second read, and the stamp always belonging to a human reviewer.
Donnie generates this document from your real project data — computed, not a blank form. Free with an Ask Donnie watermark; your logo on paid plans.
What it is
The submittal log tracks every product data sheet, shop drawing, and sample through review. Donnie keeps the standard lifecycle — draft, submitted, under review, then approved / approved-as-noted / revise-and-resubmit / rejected, with resubmit restarting the review cleanly — and can check a submittal against your spec sections as an advisory read. The verdict that counts is the human reviewer's: the AI never stamps.
The lifecycle Donnie tracks
Number, spec section & item
What's being submitted, against which spec requirement.
Status
draft → submitted → under review → approved / approved-as-noted / revise-and-resubmit / rejected.
Resubmit
A revise-and-resubmit moves back to submitted with the stale review cleared — the audit trail stays honest.
Linked RFI
A submittal created from an RFI carries the link — the two records stay connected.
AI advisory check
An advisory comparison against the spec text — flagged findings for the human reviewer, never an approval.
Common questions
Can the AI approve a submittal?
No. AI review is advisory only — it reads the submittal against your spec and flags discrepancies, but approval status only changes by human action. That's a design rule, not a limitation.
What does approved-as-noted mean?
Approved subject to the reviewer's notations — proceed incorporating the notes, without a full resubmission. If the notes change cost or time, that routes to a change order, not the stamp.
Related free documents
General information, not legal or professional advice — confirm requirements with your contract, your jurisdiction, and licensed professionals.